Application Management Archive

Application Management

Here you will find the most important information about all functions that simplify application management for you.

Application Administration

How can I assign an application to another job?

Do you want to assign an application to another open job? With the function “assign to a job”, it’s...

How Can I Copy a Completed Job?

If you want to reuse a previously completed job, you have two options: Reactivate or Duplicate. Switch...

How can I copy an application if it is suitable for multiple jobs?

If an application is suitable for multiple positions, you can easily duplicate it: Go to Ostendis to...

How Can I Import Physical or Email Applications into Ostendis?

If you receive applications by email or in paper form, you can easily transfer them to your applicant...

How Can I Reactivate an Archived Application?

There are two scenarios in which an archived application can be reactivated: Scenario 1: The Application...

How Do Mass Rejections Work?

With the mass rejection function, you can send rejections to multiple applicants simultaneously, making...

How does manual entry of applications work?

If an application was not received digitally, you can manually enter it in Ostendis. There are different...

Job Management

How Can I Reactivate a Job?

If a job was accidentally closed or needs to be used again, you can easily reactivate it. Reactivate...

How Can I View Completed Jobs?

Under Jobs + Applications, you will find the button “Show Completed Jobs” below the still...

How Do I Delete or Archive a Job?

In Ostendis, you can decide whether you want to permanently delete or archive a job. Both options have...

What is the difference between deleting a job and archiving a job?

In Ostendis, there are two options to remove a job: Delete or Archive. Depending on the goal, there are...

Communication and Collaboration

How can I add internal comments to an application and communicate with colleagues?

Open the corresponding application in Ostendis and switch to the “Evaluation” tab. There,...

How Can I Coordinate an Appointment with Applicants - Including Team Availability?

In Ostendis, you can easily schedule an appointment with applicants while considering the availability...

How Can I Create Templates for Emails to Correspond with Applicants?

In Ostendis, you can create your own response templates to efficiently manage communication with applicants....

How Can I Pre-select and Forward Applications to the Department?

In Ostendis, there are various ways to forward applications to the department or other responsible parties:...

How Can I Set it so that Invited Individuals Only See Their Own Evaluation?

When you forward applications to other people for assessment, you may not want all participants to see...

How Do I Invite Candidates to Video Interviews or Video Meetings?

Do you want to set up a video interview or video meeting for a job interview? In the header of the respective...

How do I set up automatic acknowledgment letters in Ostendis?

With Ostendis, you can automatically send applicants an acknowledgment letter (automatic responses) –...

What Could Be the Reason Why My Automatic Patience Letter Is Not Being Sent?

If the automatic confirmation emails (acknowledgment receipts) do not appear as expected under the application...

Employee Referrals

Employee Referral

With our employee referral feature, companies can actively involve their employees in the recruitment...

First Steps

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Technical

The portal is still under construction: Much is already here, but more is coming!