Great to have you on board!

We'll guide you step by step through the setup—at your own pace and tailored to how you want to use Ostendis. You decide how extensively you want to integrate Ostendis from the start. Three different paths are available: from a quick start in application management to the most comprehensive and time-saving use with job postings, multiposting, and JobPublisher. You can adjust your path at any time or add more features later.

Charlotte, our Marketing and Customer Happiness Manager, will guide you through the videos.

• Watch the video: We'll show you the three possible paths to get started.
• Choose your path: You decide what fits your daily routine—you can switch at any time.
• Get started: After that, you'll see only the steps relevant to you.

Have a question or stuck somewhere? Just reach out to us—we're happy to help you personally.

We deliberately do this step right at the beginning: for Ostendis to work reliably, emails must also reach applicants securely. That's why we set up email sending properly once before you get started.

Specifically, this involves an entry in your domain so that emails from Ostendis are delivered reliably and don't end up in spam. It's best to pass this step directly to your IT—for them it's done in a few minutes.

All information and instructions for your IT can be found here: Email sending on my.ostendis

This step also only needs to be set up once and goes directly to your IT. The JobPublisher ensures that your open positions appear directly on your website. You no longer need to enter or update them there separately.

For the one-time integration, you need the person who manages your website. They insert a small code snippet where your open positions should be displayed.

In the video, we show you how the integration works and what you need to pass on to the responsible person.

With an active interface, you publish your job postings directly from Ostendis to external job portals—no more double entry. Using Jobs.ch as an example, we show you how this is set up.

With your own job posting template, you save time with every new position. You define the basic layout once—matching your corporate design, with logo, colors, fonts, and the desired content. For a new position, you then only need to adjust the job-specific details.

The goal: you end up with a job posting template that fits your brand and that you can reuse for every new position.

We'll create your first job together and set up the most important settings for the position.

You'll learn how to set permissions and settings for the job and then create your posting. For this, we'll use the job posting template you created in the previous step. This way, you don't have to rebuild the basic layout every time—you just add the content relevant to this specific position.

With the auto-acknowledgment email, applicants automatically receive a response after a time you set. This way, they know their application is being processed and you don't have to remember to do it yourself every time.

In the video, we show you where to activate the feature, set the sending time, and customize the text of the acknowledgment email.

Once your job is set up, you decide where you want to publish your job posting. In the video, we show you the three options

Website:from 00:00 in the video You publish the job directly on your own website.

Interface:from 01:45 in the video You publish the job via an existing interface, for example to a job board.

Custom publication location:from 02:30 in the video You create a custom publication location and use the associated CVdropper™ application link for platforms without a direct interface. This way, you can later see in reporting whether applications came in through it.

The CVdropper™ is your application form—the place where applicants submit their documents and information directly to you.

In the video, we show you how to set up the CVdropper™ and adapt it to your needs. You can decide which details are important to you and what information applicants should provide when applying.

The test application is optional—it's especially helpful if you want to experience the application process from the applicant's perspective or, for example, test the automatic acknowledgment email.

You continue to publish your positions as before—on your website, on a job board, or through another channel. The only difference: instead of an email address, you add the CVdropper™ link from Ostendis in the posting. This way, applications land directly in Ostendis and can be processed there centrally.

In the video, we show you how to create the job in Ostendis, make the most important settings, and generate the CVdropper™ link for your position.

You continue to publish your position as before and applicants send their documents to your usual email address. What's new is that you additionally forward incoming applications to Ostendis. This way, they land in the system and you can manage and process them there centrally.

In the video, we show you how to create the job in Ostendis and import applications.

Often, multiple people are involved in an application. With Ostendis, you can easily forward applications internally and share them with the responsible people—without long email threads and separate feedback.

In the video, we show you what options are available for internal communication. You'll also get an insight into what permissions a Free account has and what their login to Ostendis looks like.

In the video, we show you where to find the most important information about an application, how to evaluate applications, and how to gradually build an overview of your candidates.

You can also handle communication with applicants directly through Ostendis. In the video, we show you how to contact applicants directly from the system, use response templates, and document communication clearly with each application. This way, important messages stay where the application is—not somewhere in your inbox.